Administrative Assistant
Location: Buenos Aires, Argentina

Job Description

We are looking for an Administrative Assistant to provide extensive support to Solstice executives in our fast-paced, technical consulting firm based in Chicago, New York City, and Buenos Aires. The ideal candidate will be highly self-motivated with the core priorities of anticipating, organizing, and prioritizing needs. This individual must be confident and extremely flexible shifting projects and priorities as they come, have a collaborative attitude, be exceptionally organized, multi-task efficiently, have strong communication skills, and maintain a high level of confidentiality.

About you:

  • Extremely organized and have high attention to detail
  • Communication skills have always been your strong suit - both verbal and written in Spanish and English
  • Strong sense of urgency and able to take the initiative
  • Approachable and dependable
  • Experienced managing frequently changing and complex calendars
  • Able to see the company's overarching strategic goals and prioritize meeting requests and availability of the executives to align with these initiatives
  • Experienced with scheduling travel and logistics, both international and domestic
  • Work effectively and efficiently in a fast-paced environment with conflicting and changing priorities
  • Anticipation - you constantly look ahead to identify and navigate roadblocks before they escalate
  • Time management comes naturally to you - working autonomously is your preference
  • Experienced preparing materials for client or internal meetings, including finalizing Keynote presentations or other peripherals necessary
  • Consider yourself technically savvy and are proficient specifically with MS Office, Keynote, Google Apps and other Apple/Mac software
  • Adaptable and have worked with the latest tech and conferencing tools to ensure meetings take place seamlessly

Some of your responsibilities will include:

  • Organizing, updating, scheduling and coordinating meetings across multiple time zones
  • Assisting with travel arrangements including booking of flights, hotels and car reservations, and other miscellaneous details as they arise
  • Completing and submitting expense reports
  • Communicating directly with clients or client Executive Assistants to facilitate meetings, always maintaining an executive presence and level of professionality
  • Driving various projects, including following up on action items in a timely manner
  • Willingness to approach tasks with a spirit of collaboration in order to problem solve with peers and clients

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